Controller

Location: Headquarters, Washington, DC
Department: Finance and Budget 
Supervisor: Vice President of Finance/CFO
Salary: Up To $95,000 

BASIC SUMMARY:

The Controller is responsible for the cash receipts process, the restricted grant process, and the state solicitation registration process for Defenders of Wildlife.  S/he ensures optimum compliance with generally accepted accounting principles in completion of these areas of responsibility; the efficient and effective use of internal controls; and regular application of best practices.  The Controller has supervisory responsibilities over one accounting staff member.    

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Cash Receipts Process

  • Oversee accounting for all the in-house and external cash receipts

  • Ensure all in-house cash receipts are properly record in the General Ledger in a timely manner

  • Work closely with the 3rd party caging company and Marketing department to ensure all external cash receipts are properly recorded the General Ledger in a timely manner

  • Oversee continual reconciliation between the CRM database and Accounting database

Restricted Grant Process

  • Oversee accounting for all restricted grants

  • Ensure proper accounting of restricted grants in accordance with FAS 116

  • Work closely with Development department and Program departments to develop the annual Board Approved budgets for all restricted grants

  • Oversee the creation and maintenance of tools to track and project grant spending activity over the life cycle of the grant

  • Ensure grant spending is in line with Board Approved restricted budgets

  • Create summary restricted grant report for distribution monthly

  • Represent Finance department in monthly restricted grant meetings addressing any issues with restricted grants

  • Assist Development department with any information needed for reporting to grantors

  • Asist Program departments with any questions related to restricted grants

State Solicitation Registration Process

  • Oversee full state solicitation registration process

  • Ensure data integrity of the state solicitation registration database

  • Oversee annual update to the state solicitation registration database based upon information from the completed Annual Form 990

  • Ensure timely and accurate filings of all state solicitation registrations

Monthly and Year-End Close Processes

  • Responsible for proper completion of monthly cash and investment account reconciliations

  • Responsible for proper completion of additional balance sheet account reconciliations related to the cash receipts and restricted grants processes including accounts receivable (grants /bequests/ misc.), deferred revenue, etc.

  • Manage the distribution of monthly budget vs. actual analysis reports

  • Assist in year-end audit process

  • Assist in annual Form 990 creation

Supervision and Coaching

  • Communicate duties and responsibilities to direct report and monitor performance

  • Provide regular coaching and counseling

  • Prepare and deliver annual performance appraisals direct report

Other

  • Undertake special projects as assigned

  • Continually identify and implement process improvements

QUALIFICATIONS:

  • Education:  Bachelor's (B.A./B.S.) degree or equivalent in Accounting or related discipline
  • Experience:  5+ years of accounting experience, including non-profit accounting; 5+ years of supervisory experience

  • An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.

  • Certification/Licensure:  CPA preferred

  • Other:

  • Requires advanced Excel skills

  • Excellent written and verbal communications skills with experience in delivering presentations and leading discussions

  • Strong proficiency with financial relational database systems.

  • Experience in application of non-profit GAAP, including FAS 116 and FAS 117

  • Must be resourceful, dependable, accurate, and results-oriented with strong attention to detail

  • Ability to produce high-quality work products with minimal supervision and exercise sound judgment

PHYSICAL DEMANDS:

  • While performing the duties of this job, the employee is regularly required to use a computer and communicate with others while doing so. 

WORK ENVIRONMENT:

  • General office working conditions, the noise level in the work environment is usually quiet.

VALUES AND DIVERSITY:

  • Defenders of Wildlife is a national, non-profit membership organization dedicated to the protection of all native wild animals and plants in their natural communities. Our employees work in an environment that is inclusive and honors each of our unique perspectives and backgrounds. We believe that the conservation of biological diversity is best advanced by the contributions of people of diverse backgrounds, experiences, beliefs and cultures.  We strive toward a collective goal of including all people in the conservation of our Nation’s wildlife and wild places.

  • Visit Our Values and Diversity page to learn more about who we are and how we operate.

HOW TO APPLY

Interested applicants should complete an application for employment. Please reference Controller in your subject line and submit your completed application, a letter of interest, and resume to us via e-mail at: HR@defenders.org.


It is the policy of Defenders of Wildlife to provide equal employment opportunity to all qualified individuals without regard to their race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, or any other characteristic protected by law, in all personnel actions.

All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.