Human Resources Manager

Location: Headquarters, DC
Department: Human Resources
Supervisor: Vice President, People & Culture
Salary Range: $58,000 - $62,000 annually

BASIC SUMMARY:

The Human Resources Manager manages Defenders of Wildlife’s Human Resources (HR) programs. This includes implementing short- and long-term HR recruitment and retention plans; participating in Diversity, Equity, Inclusion and Justice (DEIJ) efforts; coordinating, managing and implementing benefits administration; employee relations, compensation, performance management, and discipline/termination processes.  S/he also assists the VP People & Culture in managing HR vendors and interns as appropriate. The HR Manager provides back-up support to the Vice President of People & Culture as needed and assists with special projects as assigned. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Recruitment Efforts

Assist hiring managers with open positions; understand their needs and ensure recruitment of a diverse applicant pool

Seek out candidates representative of the diversity necessary to achieve our conservation mission and maintain a broad network of contacts/sites to post the positions

Maintain applicant tracking data, screen resumes, and collaborate with hiring managers to build applicant pools

Support hiring managers on selection and hiring decisions; extend and negotiate offers verbally and in writing

Respond to status and inquiry calls from candidates and provide follow-up communication to candidates not selected

Maintain all required documentation and updated position descriptions

Track temporary staff hired through staffing agencies and other various contractors regarding employment terms

 

Staff Support

Accountable for data input and integrity of all HRIS data. Serves as a key player in the payroll process and ensures all data is accurate and delivered on time to Finance. Proactively resolve any data issues directly with staff. Provide accurate documentation for all payroll creations and updates, including day-to-day changes and organization-wide salary increases

Onboard all staff at headquarters and via Skype for staff in the field. Conduct new hire orientations and paperwork intake.

Process employee benefits enrollments, changes, and terminations, including day-to-day changes and benefits open enrollment; handle and respond to employee benefits questions; distribute Summary Plan Descriptions and identification cards

Process employee terminations, including final pay coordination, company property logistics, benefits termination and COBRA communication. 

Handle STD, FMLA, ADA and workers’ compensation cases as they arise; coordinate leaves of absence with employees as needed

Maintain HR portal of the intranet, ensuring forms and information are up-to-date and relevant

Coordinate employee events, such as health fairs, flu vaccine clinics, employee appreciation events, etc. 

Manage the 6-month and annual review process

 

Compliance

Manage all COBRA administration and tracking

Create and maintain employee files, benefits files, I-9 files, and other confidential records ensuring compliance with state and federal regulations

Complete the DC Department of Employment Services monthly report 

Complete OSHA and EEO-1 reports annually

Maintain awareness of all HR laws/requirements in states where DC staff live/work and ensure compliance with all other regulatory requirements

 

Other

Provide back-up support to the VP People & Culture as needed. 

Perform all other related duties as assigned.

 

QUALIFICATIONS:

Education: Bachelor’s degree (B.A./B.S.) or equivalent in human resources or related discipline

Experience: 5+ years of HR experience preferred

An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.

Other:

Excellent attention to detail with strong understanding of database relationships as they apply to HRIS systems.

Mastery of Microsoft Word and Excel, ADP Workforce Now

Working knowledge of timesheet data systems (Defenders currently uses iEmployee) 

Ability to maintain confidentiality and exercise discretion with sensitive information

Strong written and verbal communication skills

Strong customer service/interpersonal skills

Dependable, well-organized, and able to work in a fast-paced environment with minimal supervision

PHYSICAL DEMANDS:

  • While performing the duties of this job, the employee is regularly required to use a computer and communicate with others while doing so.

WORK ENVIRONMENT:

  • General office working conditions, the noise level in the work environment is usually quiet.

HOW TO APPLY

Interested applicants should submit via email a cover letter with salary history and resume to:  HR@defenders.org. Human Resources Manager should be referenced in the subject line.

 

It is the policy of Defenders of Wildlife to provide equal employment opportunity to all qualified individuals without regard to their race, color, religion, national origin, sex, age, disability, or any other characteristic protected by law, in all personnel actions.

Defenders of Wildlife is a national, non-profit membership organization dedicated to the protection of all native wild animals and plants in their natural communities. Our employees work in an environment that is inclusive and honors each of our unique perspectives and backgrounds. We believe that the conservation of biological diversity is best advanced by the contributions of people of diverse backgrounds, experiences, beliefs and cultures.  We strive toward a collective goal of including all people in the conservation of our Nation’s wildlife and wild places.

All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.