Integrated Marketing Coordinator

Location: Headquarters, Washington, DC
Department: Marketing and Constituent Development
Supervisor: Vice President for Integrated Marketing

BASIC SUMMARY:

The Integrated Marketing Coordinator is responsible for providing day-to-day support for Defenders’ Integrated Marketing department including fundraising (direct mail, telemarketing, online), operations and cause marketing campaigns. Responsibilities will include copy editing, production support and schedule management. The Coordinator will also be responsible for departmental invoicing, contract work and clerical support, as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Fundraising Responsibilities

  • Support marketing by providing proofreading services for copy and campaign artwork; serve as back-up for routing the copy through a series of in-house reviewers; provide modest writing support in coordination with the teams.  

  • Collect and organize in-house creative resources from across departments, including photography, b-roll film and research materials. 

  • Collect and manage database requests in coordination with multiple departments and outsourced vendors; support the timely and accurate release of work product.

  • Oversee Defenders’ workplace giving campaigns including the workplace giving inbox and processing one-off matching gift requests that can come through fax, email, or mail. Also entails completing applications by deadline; coordinating advertising; responding to informational and promotional requests; representing Defenders at workplace giving fairs; ensuring that Defenders meets its annual requirement for participation.

  • Coordinate marketing of some of Defenders’ cause marketing partnerships through both online and offline promotions. Process, track and update license agreements under the supervision of legal counsel and VP; research and analyze potential partner opportunities.

  • Support our video efforts including editing video footage; training staff in use of equipment; and working with program and communications staff to determine creative ways to use video to promote Defenders’ agenda. 

  • Serve as a back-up resource for our social media team to monitor constituent feedback and elevate any commentary that requires a response.

Department Support:

  • Process and track all departmental invoicing and income, ensure approval and assign invoices to correct account types; record all expenses in the monthly accruals and invoices spreadsheet; liaison with Finance to solve problems that may arise, including coding mistakes, etc.; maintain month-end reports.

  • Coordinate the review, approval and tracking of all Marketing contracts.  Maintain documentation of current, pending and expired contracts and vendors and set up regular contract renewal reminders to ensure no gaps in service. Work with Finance staff to ensure correct registration and recording of new and renewed contracts.  

  • Help facilitate the accurate and timely completion of any questionnaires, public listings, fundraising tracking and watchdog agency applications.

  • Manage day-to-day correspondence on behalf of the department; maintain knowledge of department staff travel and schedules. 

  • Maintain files and office systems; prepare and submit check requests/invoices and follow all other administrative procedures.  

  • As needed, proofread draft reports, presentations and other publications for content, as well as coordinate any necessary printing, graphics and production.

  • Coordinate scheduling, location, and the distribution of relevant materials and room or A/V set-up for select meetings, as needed.  

  • Perform all other related duties as assigned.

QUALIFICATIONS:

  • Education: Bachelor’s (B.A. or B.S.) degree or equivalent in related discipline

  • Experience:  2+ years of experience in related administrative, accounting or marketing work preferred.

  • An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.

Other Requirements:

  • Strong aptitude and skills using Microsoft Outlook, Excel, PowerPoint and Word required

  • Strong writing and proofreading skills. A writing sample will be required.

  • This position involves a significant amount of invoice processing, budgeting, expense tracking and report coordination. A working understanding of these tasks and the ability to perform them is required.  Training in or experience with these tasks is preferred.

  • Demonstrated familiarity with social media video and photo editing; 

  • Ability to take ownership of a project and to use problem-solving skills to resolve issues and see projects through to completion

  • Ability to identify processes in need of creation or improvement and to build efficient processes to handle complex projects 

  • Strong organizational skills and attention to detail; ability to multitask and successfully juggle multiple projects with competing priorities

  • Strong interpersonal skills and ability to interact with both senior management and support staff; in house staff and outsourced vendor partners

PHYSICAL DEMANDS:

  • While performing the duties of this job, the employee is regularly required to use a computer and communicate with others while doing so. 

WORK ENVIRONMENT:

  • General office working conditions, the noise level in the work environment is usually quiet.

VALUES AND DIVERSITY:

  • Defenders of Wildlife is a national, non-profit membership organization dedicated to the protection of all native wild animals and plants in their natural communities. Our employees work in an environment that is inclusive and honors each of our unique perspectives and backgrounds. We believe that the conservation of biological diversity is best advanced by the contributions of people of diverse backgrounds, experiences, beliefs and cultures.  We strive toward a collective goal of including all people in the conservation of our Nation’s wildlife and wild places.

  • Visit Our Values and Diversity page to learn more about who we are and how we operate.

SALARY RANGE:

  • Up To $45,000 

 

HOW TO APPLY

Interested applicants should complete an application for employment. Please reference Integrated Marketing Coordinator in your subject line and submit your completed application, a letter of interest and resume to us via e-mail at: HR@defenders.org.

 

It is the policy of Defenders of Wildlife to provide equal employment opportunity to all qualified individuals without regard to their race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, or any other characteristic protected by law, in all personnel actions.

All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.